Title: Support Coordinator (Finance and Logistics) M/F
Job Description:
The Support Coordinator – Finance plays a vital role in managing financial resources for international emergency operations.
Based at headquarters, you will be responsible for planning, managing and financially monitoring humanitarian interventions while ensuring compliance of expenditure with donor requirements and internal procedures.
You will supervise a team of two employees (logistics and contract management) to ensure optimal management of financial and logistical resources, in direct contact with the field teams and partners of the Red Cross Red Crescent Movement.
As the conductor of support functions, you will ensure efficient allocation of resources and play a key role in the continuous improvement of financial processes.
1. Supervise, lead and coordinate the support team
● Establish procedures and tools for support functions (finance and logistics) for international emergencies
● Oversee the consistency and efficiency of financial, logistical and contractual activities
● Establish performance indicators to evaluate and adjust support functions according to operational needs
● Unite and develop the skills of your team (logistics manager and contract management officer). Ensure the fluidity of information exchanges between the different stakeholders and ensure the well-being of your team members
2. Development and monitoring of emergency operations budgets
● Design forecast budgets in collaboration with field teams and headquarters
● Analyze financial resource needs and optimize fund allocation
● Monitor budgets, analyze variances and propose adjustments
● Ensure compliance of expenditure with budget lines and donor requirements
3. Financial coordination and support for field teams
● Provide technical support to field teams for financial management
● Train and support field teams in financial tools and procedures
● Participate in team briefing and debriefing sessions before and after missions
● Propose solutions to optimize the use of financial resources on the ground
3. Management of funds and financial transfers
● Ensure the management of cash obtained from the treasury and ensure its distribution and return in the event of an operation (safe management). Guarantee the traceability of fund transfers between headquarters and missions
● Optimize cash flows and anticipate the financial needs of operations
● Ensure that all expenditures comply with donor requirements and internal policies
4. Financial reporting and audits
● Prepare financial reports for donors and meet audit requirements
● Coordinate internal and external financial audits with the Headquarters Accountability and Audit Unit
● Implement internal controls to prevent fraud and ensure regulatory compliance
● Continuously improve financial management procedures and tools to enhance transparency and efficiency of operations
5. Participation in the overall crisis management cycle
● Contribute to the development and updating of internal crisis management procedures
● Provide support to other members of the pole and contribute to training organized by the team
Desired start date position to be filled as soon as possible
Practical information relating to the 12-month fixed-term contract position
Holder of a university degree (level 6 or 7) in financial management, accounting, auditing or equivalent, you have:
Experience: Minimum 5 years in a similar position, ideally in the humanitarian sector, with experience in team management and financial reporting. Experience in logistics or contract management is an asset.
Technical skills: Mastery of financial management software, excellent planning and organizational skills, knowledge of the requirements of institutional donors (CDCS, EU, etc.).
Languages: Fluency in written and spoken French and English essential.
Personal skills: Excellent team spirit, rigor, autonomy, ability to work under pressure and in changing environments, proactivity and sensitivity to humanitarian issues.
