• Start date: 02/13/2025
• Duration: 6 months
• Location: Toulouse

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association that, for over 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs: drinking, eating, and shelter. Particularly committed to combating diseases linked to unsafe water, the world’s leading cause of death, SI implements through its interventions expertise in the field of access to drinking water, sanitation and the promotion of hygiene, but also in the essential field of food security and livelihoods. Present in 26 countries, SI’s teams – 3,200 people in total, made up of expatriates, national employees, permanent staff at headquarters, a few volunteers, etc. – intervene with professionalism and commitment while respecting cultures.

The mission

The logistics and finance assistant at the Toulouse base carries out their duties under the authority of the Logistics and Finance Manager for the South zone (Marseille, Toulouse and Montpellier) and works in collaboration with the program teams: WASH (Water, Hygiene and Sanitation) techniques, menstrual insecurity and community mobilization.

GENERAL OBJECTIVES:

• Assist the log-fin manager in understanding the market and updating purchasing-related tools in compliance with donor rules
• Ensure program and logistics orders as well as monitoring purchases
• Ensure the transport of goods, delivery of purchases and storage of goods before the intervention of technical teams
• Assist the log-fin manager in finding donations of products for hygiene kits
• Assist in the implementation of distributions, travel to the field to participate in distributions
• Ensure the archiving and centralization of logistics documents
• Ensure the updating of accounting journals and the archiving of accounting documents
• Track billing and make prepayments

RESPONSIBILITIES AND MAIN ACTIVITIES:

PURCHASES

• Assist the log-fin manager in the study of French markets and the search for suppliers and donations
• Participate in the preparation of purchasing files via the LINK platform in compliance with IS purchasing procedures
• Monitor purchasing files and ensure their proper receipt in the mission’s storage areas
• Travel to the field as necessary to monitor purchases, find suppliers and implement distributions
• Implement the transport of goods between intervention areas
• Participate in the compilation of logistics documents during final reports
• Participate in the preparation of the monthly logistics pack
• Archive purchasing file documents on the LINK platform

TRANSPORTATION

• Facilitate travel for members in your area by preparing train/hotel reservations
• Assist the logistics and finance manager in organizing inter-base freight
• Participate in monitoring fuel and motorized fleet movements

STORAGE

• Ensure stock inventory with the logistics and finance manager
• Inform the program teams of the arrival of products in stock

DISTRIBUTIONS

• Seeking donations for the creation of kits
• Ensure the packaging of the kits, the transport and storage of the kits prior to distributions
• Travel to the field to participate in the distribution of kits

ACCOUNTING

Assist the logistics and finance manager in all accounting tasks:

• Collect and then compile all individual bank card tracking records (logs) for your area
• Check and archive supporting documents
• Compile logs, verify the consistency of analytical information and the correct allocation of expenses
• Gather all the elements of the accounting pack for monthly sending to the logistics and finance manager: accounting journals / supporting documents / bank reconciliation / cash inventory / reading document.
• Contribute to monthly and annual accounting closing

FINANCIAL MANAGEMENT

• Participate in the verification of the mission’s budgetary monitoring
• Cross-check the OFU (Operational follow up) and LFU (Logistics follow up) with the entries made in accounting
• Assist in the preparation of financial audits

GENERAL

• Participate in weekly and monthly meetings of the office and the various departments worked in
• Provide support to all areas based on demand
• Ensure the archiving of logistical and financial documents for its area
• Participate in the creation of monthly logistics and financial packages

SI WILL OFFER YOU

• Internship based at the SOLIDARITES INTERNATIONAL headquarters in Clichy (92), Mairie de Clichy metro station
• Intern with mandatory internship agreement.
• Compensation: 4.90 euros/hour
• The gratuity is calculated in proportion to the actual hours of presence during the month. (On average 1 month = 154 hours, or 22 days of 7 hours/day)
• Public transport covered 50% by SOLIDARITES INTERNATIONAL
• Meal vouchers at €8.90/day of actual training, with 60% participation from SOLIDARITES INTERNATIONAL

Training:

• Training in humanitarian logistics, accounting and/or financial management, project management, development, international relations, political science

Experience and technical skills:

Technical skills

• Excellent knowledge of the Microsoft Office suite (mainly Word and Excel)
• Very good analytical and writing skills
• Good synthesis and prioritization skills
• Class B license required

Cross-disciplinary skills

• Proactivity and critical thinking
• Organization and anticipation
• Interpersonal skills
• Ability to work under pressure
• Interest in the context: access to water on French territory
• Commitment to the principles and work of Solidarités International

TRANSPORTATION

• Facilitate travel for members in your area by preparing train/hotel reservations
• Assist the logistics and finance manager in organizing inter-base freight
• Participate in monitoring fuel and motorized fleet movements

STORAGE

• Ensure stock inventory with the logistics and finance manager
• Inform the program teams of the arrival of products in stock

DISTRIBUTIONS

• Seeking donations for the creation of kits
• Ensure the packaging of the kits, the transport and storage of the kits prior to distributions
• Travel to the field to participate in the distribution of kits

ACCOUNTING

Assist the logistics and finance manager in all accounting tasks:

• Collect and then compile all individual bank card tracking records (logs) for your area
• Check and archive supporting documents
• Compile logs, verify the consistency of analytical information and the correct allocation of expenses
• Gather all the elements of the accounting pack for monthly sending to the logistics and finance manager: accounting journals / supporting documents / bank reconciliation / cash inventory / reading document.
• Contribute to monthly and annual accounting closing

FINANCIAL MANAGEMENT

• Participate in the verification of the mission’s budgetary monitoring
• Cross-check the OFU (Operational follow up) and LFU (Logistics follow up) with the entries made in accounting
• Assist in the preparation of financial audits

GENERAL

• Participate in weekly and monthly meetings of the office and the various departments worked in
• Provide support to all areas based on demand
• Ensure the archiving of logistical and financial documents for its area
• Participate in the creation of monthly logistics and financial packages

Do you recognize yourself in this description?

If yes, send us your CV and cover letter.

Applications containing only CVs will not be considered.

SI reserves the right to close a recruitment before the deadline of the announcement. Thank you for your understanding.

And to find out more about Solidarités International: www.solidarites.org

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Solidarités International (SI) is committed to preventing and combating any type of abuse – any act of sexual exploitation, abuse and/or harassment (SEAH) against members of beneficiary communities or its collaborators, harm to persons and/or property, fraud, corruption, undeclared conflict of interest, financing of activities that violate human rights – that could be perpetrated in the context of its interventions. SI applies zero tolerance to any type of abuse, particularly acts of SEAH.

Solidarités International is a fair employer that fights all forms of discrimination. SI will never ask for any remuneration in order to participate in a recruitment process.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of abuse, notably acts of SEAH.

Solidarités International is an equitable employer committed to finding all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.